CALL TO ORDER: 3:30 p.m. in the Town Hall Council Chambers, 303 North Beeline Highway, Payson, Arizona.

PLEDGE OF ALLEGIANCE

ROLL CALL: DM __ BD __ NW __ RN __ GS __

The Board may discuss, consider or take action on any item listed on this agenda. Board reserves the right to consider any matter out of sequence.

To accommodate all those who wish to address the Board, and to facilitate the expeditious consideration of the agenda, it is requested that each person wishing to address the Board under an agenda item limit his or her comments to a maximum of three minutes.

A.  PUBLIC COMMENTS (SPEAKER’S REQUEST FORM SUBMITTED)

Communications and comments or suggestions from citizens present who have submitted a Speaker’s Request Form to the Board, prior to the meeting being convened, concerning matters other than those listed on the agenda for consideration, shall be heard by the Board. All remarks shall be addressed to the Board as a whole and not to any member thereof. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, action taken as a result of public comment will be limited to directing the Board to study the matter, and possibly scheduling the matter for further consideration and decision at a later date. No public discussion of comments under this section is permitted, except that other members of the public may, at the discretion of the President, present follow-up comments on a matter raised by a Speaker’s Form.

B.  CONSENT AGENDA

Items listed on the agenda with an asterisk which are considered to be routine in nature and which will be enacted by one motion. No separate discussion of these items shall be held unless a Board Member so requests, in which event the item will be removed from the Consent Agenda and will be considered in its normal sequence on the main agenda.

C.  MINUTES

1.*           

*Board Meeting Minutes
12.15.08     Staff Meeting            Pages 1-4
01.05.09     Staff Meeting            Pages 1-2

 *CONSENT* APPROVAL

D.  UNFINISHED BUSINESS

There were no items for this section.

E.  PRESIDENT’S COMMENTS

F.  NEW BUSINESS

Move to change the Bylaws of the Payson Regional Airport Authority, section 2.1, to include the statement: Associate Members of the Board may be selected by the elected Board members as desired. These Associate Members may attend all meetings conducted by the Board, Staff, or it’s Committees, but will not vote.

Move to authorize the Board to change the Bylaws of the Payson Regional Airport Authority, section 2.2.3, to conform to the Lease provision, section 12.3, Staggered Terms.

*Move to approve expenditures, as required, for legal advice to uphold the Lease and its provisions with the Town of Payson in the best interests of the airport users and tenants.

*CONSENT* APPROVAL

*Move to hold executive sessions of the Board as necessary, to discuss legal advice or negotiate contracts, which must be brought back to the Board for action.

*CONSENT* APPROVAL

Move to approve developing a seniority list for parking in tie-downs spots on Alpha Ramp and C1 and C2. This list will be used to allow existing paid tie-down tenants to move to a more favorable spot if one comes open.

Move that, for one time only, consideration should be given to those single engine aircraft that were removed from Bravo ramp. If and when they desire to move to an available empty space, their position on the seniority list shall be as others, based on paid tie-down longevity on Bravo Ramp. Seniority would then be based on length of paid tie-down rentals anywhere on the airport.

*Move to provide authority for the Board to form committees, as it deems necessary, to research and implement policy and/or rules. These committees may be formed to include non board members, but all meetings must include at least two Board members. The Board may deviate from these rules if it is necessary for the safe or orderly operation of the Airport.

*CONSENT* APPROVAL

*Move to form a Maintenance Committee. This committee will make decisions about issues that encompass maintenance issues (repair, replace, or upgrade) of equipment and infrastructure on the Airport. This committee will be formed with at least 3 members and not to exceed 7 members. Members may be other than Board members but will not have a vote. At least 2 Board members must attend each meeting. Meetings can be held to make decisions based on prior approved policies. Meetings do not need to be open, scheduled, nor have agendas posted. Non-members may be invited to attend or speak at these meetings. Any decisions not based on existing policies, the Lease, or Airport rules, must be brought to the next Board meeting for ratification.

*CONSENT* APPROVAL

*Move to form an Operations Committee. This committee will make decisions about issues that encompasses operations issues (fees, contracts, leases, and licenses) as they pertain to the Airport. This committee will be formed with at least 3 members and not to exceed 7 members. Members may be other then Board members but will not have a vote. At least 2 Board members must attend each meeting. Meetings can be held to make decisions based on prior approved policies. Meetings do not need to be open nor have agendas posted. Non-members may be invited to attend or speak at these meetings. Any decisions not based on existing policies, the Lease, or Airport rules, must be brought to the next Board meeting for ratification.

*CONSENT* APPROVAL

*Move to form an Aero Fair Committee. This committee will make decisions to provide direction in overseeing the production of a yearly Aero Fair and the associated budget. This committee will be formed with at least 3 members and not to exceed 7 members. Members may be other than Board members but will not have a vote. At least 2 Board members must attend each meeting. Meetings can be held to make decisions based on prior approved policies. Meetings do not need to be open nor have agendas posted. Non-members may be invited to attend or speak at these meetings. Any decisions not based on existing policies, the Lease, or Airport rules, must be brought to the next Board meeting for ratification.

*CONSENT* APPROVAL

Move to have at least four (4) scheduled Board meetings each fiscal year. The dates of these meetings will be: Jan. 15th, April 15th, July 15th (annual meeting) and Oct. 15th. These dates may be changed by the board not to exceed a 30 day window. Additional meetings may be called by the Board with a posted agenda with at least 24 hours notice. These meetings, except the annual meeting, may be canceled if there are not any agenda items. These meetings will be held at the Town Council Chambers or any other place approved by the Operations Committee. These meetings will have an agenda posted at least 24 hours before the meeting. E-mail notice of the meeting(s) may be sent to tenants. No other notification of the scheduled or unscheduled meetings is required. Approval of this resolution shall constitute authority to change the PRAA bylaws, Article III Meetings, to comply with this resolution.

*Move to approve the contract with the Forest Service for operations on Echo Ramp for the year of 2009.

*CONSENT* APPROVAL

*Move to accept the last 5-year extension of the Fueling FBO Lease. All fees and duties to remain unchanged.

*CONSENT* APPROVAL

*Move to approve the new lease fee for the Crosswind FBO lease of $800.00 per month. All other requirements to remain unchanged.

*CONSENT* APPROVAL

*Move to accept the new lease fee of the MAINTENANCE FBO as computed by the requirements of its lease. All other requirements to remain unchanged.

*CONSENT* APPROVAL

Move to place the Driver Training RSAT 009 out for bid.

Move to consider the possibility of loaning the Town of Payson funds, at an interest 1% above what PRAA could get on a CD based on a yearly basis, to support their share of funding for either RSAT items or ACIP items to be paid back from the required payments from the box and hangar structures known as Section 4.6 of the Lease. Payments may be made earlier without penalty. Any amount over $5,000.00 or a different interest rate must be brought back to the Board for approval in a scheduled meeting. No more then 30% of the existing Capital Improvement funds may be loaned without further Board approval. These approved loan amounts may be decided by the Operations Committee.

Move to adopt the proposed draft of the Airport Minimum Standards as written, with the stipulation that changes that are required by the Town of Payson, ADOT or FAA, and agreed to by PRAA, be ratified in an open meeting within 30 working days. These changes must be submitted to PRAA from these entities within 30 working days from this approval. Any suggested changes submitted will be brought to the next scheduled Board meeting for ratification.

*Move to authorize the hiring of Gary Daniels, CPA, to conduct the annual audit of PRAA.

 *CONSENT* APPROVAL

Move to authorize expenditures of Capital Improvement funds not to exceed $3,000.00, to repair, assist, or replace any item(s) necessary for the safe and orderly operation of the Airport, with only committee approval. Except in an emergency, expenditure greater than $3,000.00 must be acted upon by the full Board at a scheduled meeting.

Move to accept the resignations of Bill Day, Jim Garner, and Beth Myers from the Board of Directors of PRAA, and to publicly thank them for their service to the community and the airport.

Move to elect, by written ballot, three new directors to the Payson Regional Airport Authority Board of Directors, from the list approved by the Town of Payson Common Council, to fill present vacancies.

G.  MISCELLANEOUS

H.  PUBLIC COMMENTS

The Board shall hear communication and comments or suggestions from citizens present who have not submitted a Speaker’s Request Form, on matters other than those listed on the agenda for consideration.  All remarks shall be addressed to the Board as a whole and not to any member thereof. The Board cannot discuss nor take action upon comments received; however, the Board may refer the issue to a later agenda. No public discussion of comments under this section is permitted. All speakers will be limited to three (3) minutes to address their issues.

CERTIFICATION OF POSTING

The undersigned hereby certifies that a copy of the attached notice was duly posted at the following location:  Payson Town Hall bulletin board, 303 N. Beeline Highway, Payson, Arizona, on the 8th day of January, 2009, and on the Payson Airport web site.

By: __________SIGNED_________
Nancy Ward, Secretary