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President, Jon Barber
called the meeting to order at 6:05 p.m. at the
Crosswinds Restaurant.
All members present
except Dick Mumma, Gary Spragins and Associate Member
Ned Hines.
Also present was
LaRon Garrett and 16 tenants.
There were no public
comments.
Minutes from Open
Meeting on May 18, 2009 and Operations Meeting on August
3, 2009, were approved as written.
UNFINISHED BUSINESS:
Jon announced that
the RSAT Item – Drivers’ Training Program, is ready for
presentation. Thank you to Dan Nyhus for the time
involved in editing the Power Point Program. Ralph
Larkin has agreed to take over from here, setting up
dates and times for viewing the presentation. The
‘film’ is ten minutes, with a test at the end. PRAA has
told the FAA the target date for completion of this RSAT
Item will be October, 2009. Thank you, Ralph.
Jon brought up the
subject of the Town of Payson (TOP) hangar inspection.
As of October 1, 2009, said hangars revert to PRAA.
Prior to that date, an inspection will need to be
conducted attended by a representative of the TOP and
PRAA. LaRon said we are to set up the date and time; he
will have someone there. Action Item
There was a question
from Bob Oswald regarding the new arrangements for TOP
hangars/tenants as of October 1. Nancy said she would
email all TOP hangar tenants/owners with details as to
where rent checks are to be sent. LaRon agreed to do
the initial notification. Action Item
There was a question
from Marge Oldenkamp regarding the insurance for TOP
hangars. Jon informed Marge that the town will continue
to insure the structure and liability of same for the
hangars.
Jon said the
crack-sealing of the taxiway, ramps and campground auto
parking areas is coming up. The weeding spraying has
been done twice by Ned Hines. Thanks, Ned. A weed
burner has been purchased for the final eradication just
prior to the sealing. LaRon said he could have the crew
available the first week of September. PRAA will need
to be done with the burning the week before.
NEW BUSINESS:
Three RSAT projects
have been approved by the FAA (Brian Armstrong and
George Buley). These projects include fencing, lighting
and signage. The fencing would entail moving the
existing fence line to the actual airport boundary.
This will allow us to use Old Airport Road as an access
road instead of the taxiway. Paperwork for these RSAT
projects should be to LaRon in October. A question was
raised by Paul Pitkin as to whether this fencing would
include the 13 acres still to be purchased. Jon replied
that, at this time, it would not include that acreage.
When asked about where the new gates would be, Jon
stated they entries are laid out on the Master Plan.
Jon further explained that the Environmental Assessment
on the 13 acres should be completed in October, with the
actual purchase being completed in 2010.
Discussion ensued
regarding the purchase of an 8’ x 40’ storage unit.
Dick Garmon reported on the prices quoted by three
companies. Since the unit will solely be occupied by
PRAA and their ‘stuff,’ we no longer need three roll-up
doors, only one. Prices quoted, including delivery,
were: Advanced Mobile - $5,026, Mobile Mini Storage -
$7,400 and JTS Containers - $6165. There was
discussion as to what size units are necessary to ‘store
the stuff.’ Marge Oldenkamp mentioned getting two 8 x
20 units, giving us more flexibility as to placement and
use. This would also bring the cost down. Marge
suggested we contact the rail yard in Phoenix, or the
shipping lines. Dick will pursue this further and
report back.
As Gary was absent,
Jon remarked on the RFP and RFQ for engineering on the
airport, i.e. RSAT items, hangars, restaurant and
terminal. The RFP is being drafted, while the RFQ has
been submitted to George Buley, FAA.
Nancy reported on the
progress of the Website, www.paysonairport.com .
As not many have seen the site, Nancy agreed to
email the tenants with the information. She asked the
tenants to please submit photos for the site, allowing
us to share some of our flying experiences. She also
mentioned having a Calendar for tenants to refer to
regarding meetings and upcoming events. The minutes
will soon be posted there as well. Jon mentioned our
desire to expand the links from the website. Currently
we have a Bed & Breakfast establishment linking from
us. Nancy will approach them about advertising on our
kiosk.
Jon introduced Dave
Golembewski, our new Airport Maintenance and Operations
Director. Paul asked if Dave could start landscaping
the slope below the restaurant. At this time, Jon
stated, he would rather we concentrate on other areas
needing work.
Since the Master Plan
calls for a great deal of airport alteration within the
next five years, money spent on certain esthetics would
be wasted. Paul said he thought we should have work
parties with EAA, PPA, PRAA and tenants to ‘spruce up
the joint.’
Jon said he should
submit ideas and solutions in writing to PRAA. Dave
stated he could obtain plants at a discount and could
easily put in a sprinkling system.
Jim Garner asked if
there was a list of AMOD duties, giving the tenants an
idea of the scope of Dave’s job. Jon responded saying
Dave will be handling the tie-downs, rentals, TOP
hangars, gate cards, maintenance items and recruiting
volunteers to assist with chores: mowing, snow plowing,
weeding, general cleaning. There was discussion
regarding Dave’s duties and the procedure for assigning
tasks. It was left that tenants can approach Dave with
issues. Dave will then prioritize the work and bring
questions to the board. When asked about Dave’s hours,
it was disclosed that Dave will work Monday through
Friday, 8 – 5. However, he will be on call through his
cell phone, 951-0909.
OFFICERS’ REPORTS:
Richard is working on
the 2009/2010 budget. He reported that Gary Daniels,
our CPA has completed the work on the 2008/2009 fiscal
year audit. As of August, our assets total $170,000.
Bob reported on
obtaining the laptop, projector and screen in
preparation for the Drivers’ Training sessions. These
items are in and ready for the presentations.
Nancy reported on the
Actions Items: Painting party for the campground
restroom building, the gravel for the campground, newly
installed campground lighting (need varnish). Note:
Gravel has been purchased at $200 per load, for two
loads. A volunteer group will be called to distribute
the gravel, which will be dumped on the campground auto
parking lot.
In discussion of the
TOP hangar inspections, LaRon said we need only set a
date and time, he will have someone representing the
town present. Nancy will email the TOP tenants to
inform them of the time and date.
Nancy asked Mike if
he had contacted the Chamber of Commerce regarding a
Business Buzz at the airport. He will contact John
Stanton. Note: This was done and our tentative date
for same is Oct. 22, 2009.
La Ron has not been
able to research our signage needs at this time.
Note: Mike, Bob and
Jon met with Hangar One to discuss the fact that we are
not able to extend their lease. We must be the sole
owners of the hangar to receive FAA grants and benefits,
i.e. replacement when the taxiway is moved. It was
decided PRAA would arrange a lease-back to allow Hangar
One to remain in place.
Marge brought up the
subject of a Courtesy Car. Tenants, the board and La
Ron all contributed thoughts and ideas as to liability,
feasibility and cost. Robert Henley, a former council
member, shared that the council had received this query
before and soundly rejected the idea on the basis of
exposure to liability. Charlotte mentioned receiving
four or five calls a month inquiring about a Courtesy
Car. Dick Garmon agreed to check on liability
insurance through our carrier, Southwestern Aviation
Insurance. PRAA will get back with the tenants
regarding the Courtesy Car.
A question was raised
about finishing Echo Ramp. La Ron stated that the FAA
funding for Echo Ramp improvements was not approved.
There being no
further business, the meeting adjourned at 7:25 p.m.
Our next meeting
will be held on September 14th at 4:30 p.m.
at the Crosswinds.
Respectfully
submitted,
Nancy Ward
Board Secretary
Action Items:
a. Richard,
Dave & Dick - Review of capital expenditures,
equipment needs for the next year – to include a
bucket truck. This will be completed by the end of
September.
b. Ralph
Larkin – Driving Safety Class/RSAT. Post on Web
when done.
c. Dave &
Paul – gravel for campground pathways – ordered on
8-21-09.
d. Dave &
Paul – Painting party for campground bathroom bldg.
e. Mike –
Tenant lease agreement – draft form.
f. Mike,
Bob & Jon – Review of ARRs as submitted by Mike
g. Richard
& Nancy – come up with schedule of all important
dates, i.e. lease, audit, reports, TOP demands, etc.
h. Mike,
Bob & Jon – ARR committee to revise Mike’s draft.
i. Bob,
Nancy & Dick – By-law committee to revise Mike’s
draft.
j. Jon–
Fuel Farm 110 low lead pump, electrician to come.
k. Dick
Garmon – Storage Unit – more research on 8 x 20
units
l.
Mike –Corporation Commission - file 990
m. Mike – Annual
report due in Oct, changes in officers will be done
then.
n. Dick Mumma -
FLIGHT SERVICE PHONE – disconnect NOW and get AWOS
to Flight Svc.
o. OPEN
MEETINGS – a date TBA for December
p. Jon –
Fuel Farm filters – on order, $400.00 plus gaskets
q. Mike
–Business Buzz, set for Oct. 22, 2009, place to be
determined
r. LaRon –
Sign possibilities for FOD and No Smoking
s. Bob -
Talk with Jim to ascertain disposition of RS232
t. Jon/Mike
– set up date and time for TOP hangar inspection &
contact LaRon & tenants
u.
LaRon/Nancy – TOP Tenant notification of transfer to
PRAA on Oct. 1
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