Roll Call:  Dick Mumma, Nancy Ward, Bob Pearson, Jon Barber, Gary Spragins and Mike Wallace.

Also present:  Doug & Myra Vik, Jim Garner and Russ Hustead

The meeting was called to order by Jon Barber at 4:05 p.m. at the Crosswinds Restaurant.

Jon announced the reason for the Open Meeting was to vote on the Requests for Bids (RFBs) for the terminal (operations) building, t- hangars and helicopter base.

Public Comments:

Jim Garner:  Referring to Minimum Qualification of Bidders, he stated item #1 on page 1 should be stricken from the RFBs.  (The bidder is a licensed and bonded commercial building contractor.)  He stated anyone constructing the buildings would be a licensed contractor.  However, the person bidding may be the investor who would hire the contractor.  His contention being it might limit the bidders. 

His other issue, on page 3 of the Helicopter facility RFB and on page 4 of the Hangar facilities RFB, concerned time limits for the building permits.  (Under Special Provisions:  If building permits are not secured by the winning bidder within 12 months following the bid award, the award automatically becomes null and void.  At that time PRAA will solicit new bids for ground lease(s) as necessary.)  Jim commented that this statement should be better defined.  Depending on how long it takes to forge a contract, submit plans, and acquire approval, there may not be enough time to acquire the building permits.  It was decided the statement should read...within 12 months following the Notice to Proceed the award automatically becomes null and void unless extended by mutual agreement.

Jon then stated Item #1 on page one, as referred to by Jim Garner, will be stricken. 

Jim Garner also pointed out that the:

• Payson Airport Ground Lease for Aircraft Hangars Bid;

• Payson Airport Ground Lease Bid, and;

• Payson Airport Ground lease for Helicopter Hangar, Heliport and Crew Quarters Bid.

In the bid packages contain reference to the licensed contractor.   Therefore, line two of the above referenced bid sheets which reads:  Confirms that they are a licensed and bonded commercial building contractor in the State of Arizona, will be stricken from all three bid packages. 

To make sure all references to the bidders being licensed contractors are stricken from the bid package, the request will be made to La Ron Garrett, who will be redrafting the documents.  Also, on page one the contact for questions will be changed to read:  Jon Barber (phone #) and Bob Pearson (phone #), removing Gary Spragins from contact.

Jon decided it would be advantageous to bidders to have a Pre-Bid meeting, allowing interested parties to gather and have questions answered.  The notice will be included in the bid postings of Sept. 25th and Oct. 2nd.  This meeting will be held Thursday, October 8th at 2:00 p.m. at Town Hall.

Gary wished to have his dissenting vote noted with regards to changing the bid package from one package to three.  He stated he felt one package would be more attractive to an investor because he would have more area to spread the risk, over three different projects.  He also felt the heliport would stand a better chance of being bid.

Dick Mumma moved to accept the three bid packages as amended.  Bob Pearson Seconded the motion and it passed five to one. 

The meeting was adjourned at 5:00 p.m.

Respectfully Submitted,

Nancy Ward,

Secretary